Frequently Asked Questions
What is Gappify and who is Alan?
Gappify is a team of former Big 4 Accountants and Financial Services staff that have been in the corporate trenches. We know that accountants prefer to spend time on complex tasks, not mundane grunt work. Let Alan do that for you.
Alan is our 100% program-based accounting bot who integrates directly with your existing (and future) accounting software. Using these integrations, Alan can execute tasks within and orchestrate tasks across software applications. Accounts Receivable, Accounts Payable and General Ledger teams - Alan is here to help.
When was Gappify Founded?
The Gappify story starts when, after stints at KPMG, our leadership team launched an accounting consulting practice to help publicly-traded companies comply with Sarbanes Oxley regulations. From there, we helped fast-growing companies with every accounting service under the sun, including technical accounting, external reporting, IPO/S1 audits, supporting month-end closes, scaling accounting operations, and system implementations. With all of this accounting experience, we saw an opportunity to make accountants lives better by using technology to automate time-consuming and tedious tasks. We then launched the Gappify platform in 2016, and our bot Alan was born later that year.
I want to send Alan a card - when is Alan’s birthday?
May 18, 2016 is Alan’s birthday and the day that the accounting world changed forever. As an Accounting automation bot, Alan has a predisposition toward saving paper, so no need for a card. With that said, if you’d like to connect with Alan, you’re more than welcome to drop us a line to say hi or request a demo and we can definitely make the introduction.
How does Alan Work?
Alan works by integrating with your ERP and other accounting software solutions. He pulls data and performs a computation or performs a function, and then writes data back to the same (or a different) software solution. Just like an accountant.
How long does it take to get Alan up and running in my Accounting shop?
Great question! Depending on which tasks you want Alan to automate, we could have Alan up and running for you in as little as two days. We give ourselves two days because we first schedule a time to meet and gather requirements. After that, we fine-tune Alan to your configuration specs, and finally, we have you review and sign off on the setup.
Don’t worry, we know that you have a busy schedule - especially at the month and quarter close, so we make sure not to schedule meetings around those times; and we’ll do a lot of work ahead of time in preparation for our meetings.
What can Alan not do?
Alan is great at doing exactly what you tell (configure) him to do. That means routine tasks with basic calculations are his expertise.
Want Alan to pull data from Netsuite and Concur and compose an email in response to a vendor inquiry? Alan can do that! Want Alan to initiate collections requests based on data in your ERP? Alan can do that too. Heck, do you want Alan to onboard vendors for you? He’s got you covered there too. We’ve come up with over 200 accounting processes that Alan can automate, and we’re not done yet...
Alan is not “Artificial Intelligence” - meaning, that Alan is not using historical data and mathematical models to make predictions or business decisions.
Is Alan really a human?
We’re flattered that you may think so, but no, Alan is not a human or even a team of humans. He’s fully digital. Gappify does have several humans that work hard to bring Alan to life and help make customers’ lives better.